Bookkeeper

Director of Operations

The school bookkeeper will play a vital role in ensuring efficient financial management and administrative support within our school. This position requires a detail-oriented individual who possesses strong organizational and communication skills. The primary responsibilities will entail managing financial transactions, maintaining financial records, and providing secretarial support to the school administration.

• Perform day-to-day accounting tasks, including accounts payable, accounts receivable, and payroll processing.
• Maintain accurate financial records and documentation in compliance with school policies and applicable laws and regulations.
• Reconcile bank statements, track expenses, and produce financial reports as needed.
• Facilitate purchasing and procurement processes by preparing purchase orders and ensuring proper documentation and authorization.
• Manage the school’s petty cash fund, ensuring proper usage and recording of transactions.
• Assist with budget preparation, monitoring and tracking expenditures, and reporting variances.
• Coordinate with vendors, suppliers, and banking institutions to ensure smooth financial operations.
• Provide secretarial support to the school administration, such as drafting and proofreading correspondence, managing schedules and appointments, coordinating meetings, and handling phone calls and emails.
• Maintain and update student and staff records in compliance with privacy laws and school procedures.
• Prepare reports and presentations using various software applications.
• Participate in regular professional development activities to stay updated on accounting principles, software, and administrative practices.
• Collaborate with other school staff members and contribute to a positive and supportive work environment.
• Other assigned duties.

• High school diploma or equivalent (some college coursework in accounting or finance is desirable).
• Previous experience in bookkeeping, accounting, or finance-related role is preferred.
• Strong knowledge of basic accounting principles and practices.
• Proficiency in using Microsoft Office Suite (especially Excel, Word, and Outlook) and familiarity with accounting software (e.g., QuickBooks, Xero).
• Exceptional data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational and time management skills to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential information in a professional and ethical manner.
• Aptitude for problem-solving and critical thinking.
• Demonstrated ability to work independently as well as part of a team.
• Flexibility to adapt to changing priorities and deadlines.
• Positive and approachable attitude with excellent interpersonal skills.

Physical Requirements:

• Ability to sit, stand, or walk for extended periods.
• Manual dexterity to operate office equipment.
• Occasional lifting and moving of materials up to 50 pounds.

This job description is intended to convey information essential to understanding the scope of the position and does not necessarily list all the responsibilities or tasks that may be required. The employer reserves the right to modify the duties and requirements of this position at any time.