Administrative Assistant

Director of Operations

The School Administrative Assistant provides vital support to the administrative functions of a school. This role encompasses a variety of tasks that contribute to the smooth operation of the school office. Here’s a general overview of the responsibilities and duties:

• Assisting in the day-to-day administrative tasks of the school office.
• Managing and organizing paperwork, documents, and files.
• Handling phone calls, emails, and inquiries from parents, students, and staff.
• Drafting and proofreading official correspondence and announcements.
• Inputting and maintaining accurate data in school databases.
• Managing student records, attendance, and other relevant information.
• Coordinating schedules for meetings, events, and appointments.
• Updating and maintaining calendars for school activities.
• Assisting with student enrollment, registration, and withdrawal processes.
• Collaborating with teachers and staff on student-related matters.
• Processing financial transactions, including fee collections and petty cash management.
• Managing office supplies, equipment, and maintaining an organized workspace.
• Liaising with vendors and external service providers as needed.
• Performing other assigned duties.

• High school diploma or equivalent (some college coursework in accounting or finance is desirable).
• Previous experience in bookkeeping, accounting, or finance-related role is preferred.
• Strong knowledge of basic accounting principles and practices.
• Proficiency in using Microsoft Office Suite (especially Excel, Word, and Outlook) and familiarity with accounting software (e.g., QuickBooks, Xero).
• Exceptional data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational and time management skills to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential information in a professional and ethical manner.
• Aptitude for problem-solving and critical thinking.
• Demonstrated ability to work independently as well as part of a team.
• Flexibility to adapt to changing priorities and deadlines.
• Positive and approachable attitude with excellent interpersonal skills.

Physical Requirements:

• Ability to sit, stand, or walk for extended periods.
• Manual dexterity to operate office equipment.
• Occasional lifting and moving of materials up to 50 pounds.

The specific duties may vary based on the school’s size, structure, and specific needs. A School Administrative Assistant should possess excellent organizational, communication, and multitasking skills while maintaining a professional and positive demeanor.